Administrative Assistant Job Posting


Seeking an Administrative Assistant to perform administrative work and support services such as fiscal, personnel, payroll, or procurement for a state regulatory board. The ideal candidate will be efficient, organized, comfortable being a member of a team, and possess the ability to multi-task with attention to detail and deadlines. Assuring a steady completion of workload in a timely manner is key to success in this position.


  • Answer and route all incoming calls, monitor general email box, and collect mail.
  • Assist the Executive Director, board legal counsel, and staff with correspondence, projects, hearings, and other tasks, as needed.
  • Accounts payables, personnel documents, and payroll.
  • Arrange meetings, track RSVPs, secure venue, manage hospitality details, post/delete meetings on Secretary of State website, and assist with meeting set-up and break-down.
  • Cross-train with other staff positions, but primarily accountable for own work.
  • Track committee-related documents from receipt to completion of case, and verify and maintain required information, documentation, and correspondence as hard copy and electronic.
  • Pick-up/drop-off deposits and other documents at state capitol, as needed.
  • Create/maintain standard and electronic files and records.
  • Maintain and update board/office calendar and website.
  • Prepare and post board and committee documents.
  • Maintain historical board meeting minutes as hard copy and electronic.
  • Post agendas and signed board meeting minutes to website.
  • Assume responsibility for maintenance of office equipment, including computers and copy and fax machine. 
  • Respond to questions and requests for information.

Qualifications and Skills

  • Exceptional written and oral communication skills.
  • Superior organization skills and dedication to completing projects in a timely manner
  • Proficiency in Microsoft Word, PowerPoint, and Excel; Outlook, and Social Media.
  • Proficiency in State of WV Oasis, HRM payroll, and Kronos desirable.

Contact Information